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Business Letter Format

2014-5-9 17:05:14
t down a little to improve over-all appearance. Do not put email addresses here -- if you need to convey an email address, do it in the body of the letter.
The date
This item is the date of the letter. It is aligned with the return address. Formerly there was never whitespace (blank lines) between the return address and the date, but some current styles allow blank lines.
An inside address
This item duplicates what goes on the envelope. It has the formal name of the intended recipient of the letter and that person`s postal address. Each line of the inside addres is left justified at the left margin. No email addresses appear here. You can put blank lines between the date and the inside address to fill the page better and to improve the "arm`s length" appearance.
A salutation
This item formally addresses the recipient. If the addressee is not a friend, you should write "Dear Mr. Brown:" or "Dear Mrs. Smith:" or "Dear Ms. Jones:" or "Dear Dr. Greene:" or the like. A letter to a close associate might say "Dear Mike:" or "Dear Sally:".
There is at least one line of white space between the inside address and the salutation. You can put a little more to improve the over-all appearance.
Before the days of political correctness a letter to an organization would begin "Dear Sir:" or "Dear Sirs:" or "Gentlemen:" -- for example, if the envelope were addressed "Personnel Director, XYZ Company, City, State" you might do this. These days you should probably make an effort to get a name, but...

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