Managing II

　　4. (words: 249)
　　 Planning is the foundation of high efficiency in business area and is particularly essential for a clear aim and a specific schedule, which are in turn the foundation of company’s ruly daily operations. As the Chinese old saying goes, “Preparedness ensures success, unpreparedness spells failure.” Enterprises make use of the plans to inspect and adjust the management, to reasonably use human, material and financial resources, and to improve enterprise efficiency.
　　 Examples include the case of Bank of America. BAC is the third biggest bank in America and they choose Hoshin Kanri technology and Six Sigma to achieve business process optimization. Before making final decisions, each department communicates with each other and gradually develops and integrates programs with continuous optimization. This planning system ensures coordination within the banking organization and for a fairly long period, it remains functioning in America banks.
　　 Another example is US Postal Service. It was described as one of the best management agent for the government by Government Executive Magazine, and was also awarded as the optimal service department in the industry by USA Quality Association. The main reason for its success is the constant emphasis of the planning and the spirits have gone into the culture of the enterprise. They communicated with its 700000 employees and millions of customers by a consistent and clear way, to ensure the implementation of the planning both inside and outside the company. They emphasized greatly on the clarity of the planning, for example, expressing enterprise ultimate goal digitally specifically.
　　
　　5. (words: 184)
　　 Financial control is the basic economic issue for managers in the corporation. Through internal financial control, parent company will have a better management and better understanding of subsidiary company, which builds closer relationships between parent company and subsidiary one. The financial control makes the enterprise truly become a whole economic union to take the organizational advantage, by maximizing the comprehensive allocation efficiency of various resources. Financial control requires managers to make sure the accounting information accurate and complete, to analyze the risks of the company’s strategies and to supervise the implementation of major business plans authorized by the board.
　　 Modern financial theory thinks that the enterprise financial control’s goal is to maximize shareholders’ wealth and under certain circumstances, is the maximization of enterprise value. But in the real operation, shareholders find it hard to clearly know the actions of managers and just want to keep the rough directions. Managers are authorized various rights and are given full trust in the scope of authority behaviors. They have some freedom in financial control, and this relates closely to the ethical duties and responsibilities of the managers.
　　
　　
　　6. (word:249)
　　(a) Secretary is the auxiliary management authority of the board of directors and “is regarded as the backbone of the company organization in many ways”。 The main role of secretary played in company governance includes two aspects: firstly, the secretary is the company governance’s “gatekeeper”。 It helps keep important files in good condition and arrange the meetings of the board of directors to guarantee the meetings going smoothly. Secondly, it helps connect various internal organs and members of the company, to bring higher efficiency to the company.
　　(b) First, the company secretary is often the main provider of information for the shareholders. Since the shareholders don’t participate in daily routines by themselves, secretary’s information is very important for them to know the company’s condition. Second, secretary helps the shareholders and direct managers of the company, such as the board of directors and division managers, to communicate with each other. Third, secretary participates in the company’s operations in daily life, which includes building company’s image, arranging various meetings and so on.
　　(c) According to Chinese current laws, the position of secretary must be set in listed companies. Secretary is required to prepare and submit the relevant departments of the board of directors and the general meeting of shareholders, record meetings and keep meeting files and provide legal, real and complete information. Since the imperfect legislations, secretary in China has less duty in companies in England and in some modern corporations more rights in real life are given by the board.
　　
　　7. (words: 210)
　　To find the right kind of employees, the selection methods are very crucial. Employee is the company’s most precious assets and must be recruited and hired after deep considerations. If they can fit well with the company, they’ll have a tremendous impact on the company’s success. And at the same time, bad hires will cost companies money idly. It’s a waste of time and position to hire improper employees, since it makes the company lose the choices of other good applications. Both company and employees will get benefits when a new hire is a match of ability, interest and cultural fit. And weather a company is successful to find proper employees lies mainly in the selection process, because a person is judged by the standard- selection methods.
　　 Nowadays, company has many various ways to select staff from boundless candidates excluding standard interviews. One is the group selection. It puts several candidates together in one room or one desk and observes their behaviors and performance at the same time. And the other one is computerized testing. It gives some specific questions in a limited time and from the different answers, we can see the candidate’s personalities in some degree. It can save huge time for interviews compared with one by one.
　　
　　8. (words: 169)
　　 There are many ways to motivate the staff, among which giving money is the most important. Most employees do work mainly due to the needs of earning money, and the idea “better job, higher salary” will certainly motivate most people. Using money as a good method can not only provide staff basic guarantees of safety needs, but also show the company’s approval and higher attention to the employee. In addition, manager could make a good atmosphere for the whole company, for example, by holding some birthday party, company picnic, and some other activities.
　　 The most useful solution to retain essential staff is to build a platform where they can express their own opinions and get feedbacks. Show the respect and approval and make them feel that they are most appreciated in this corporation, and then the essential staff will be willing to give up other chances provided by other companies. Meanwhile, such methods can collect wisdom of the staff to make better decisions in both future and present operations.
　　
　　9. (word: 166)
　　 Good qualities, such as determination, optimism and great passion, and good education, such as the courses Principles of Management, Oganization Thoery, and Game Thoery, are my biggest advantages.
　　 For example, in the summer holiday, I had written a 300,000-words-novel online. It was one of my dreams when I was young, but for many times, I found it hard to spare time for it. But for the two months, I was determined to write 5,000 words one day, and finally I accomplished this novel at the end of the holiday. This shows my determination and my passion to things what I like.
　　 Another example is in the last semester’s Wahaha marketing match. We formed a team to sell Wahaha products in the competition, and at last we won the fourth place. When selling the products in a team, I showed the spirits of teamwork. I was able to encourage people when they got upset and make use of each person’s strengths to find different positions for them.
　　
　　
　　
　　
　　
　　
　　
　　
　　
　　
　　
　　
　　
　　
　　
　　
　　References:
　　“Five tips for Successful Strategic Planning”。 Oxford Management Review, December, 2006, Para.1 and 4
　　Retrieved from
　　http://www.thldl.org.cn/news/0612/9187.html
　　William Reinfeld. (2007, April). “Opportunities and challenges related to Chinese companies acquiring western companies”。 Para.1 Retrieved from http://www.aicadvisory.com/admin/white_papers/27-Challenges%20for%20Chinese%20Cos%20Acquiring%20Western%20Companies.pdf
　　George, S. (2014), Student Handout. “Cultural Diversity In Business” (Gong Yuan Yuan PhD, CUHK, Hong Kong). P.7-8
　　George, S. (2014), “Leadership and Management”。 Slide 4,5,8.
　　George, S. (2014), “Management and Organizations”。 Slide 10.
　　Tom Mitchell. (2008, April 4th) In Hong Kong. “Chinese board’s structure ‘leads to confusion’”。 Para.3-4 Retrieved from http://www.ft.com/cms/s/0/b81b7dc2-00d0-11dd-a0c5-000077b07658.html#axzz30boX1fCi
　　“Comparison of Western state-owned companies’ revolution”。 (n.d.) Retrieved from http://bic.cass.cn/info/Arcitle_Show_Study_Show.asp?ID=2064&Title=%CE%F7%B7%BD%B9%FA
　　George, S. (2014), “Management and Law”， Slide 5.
　　George, S. (2014), “Planning and Strategy”， Slide 4,5.
　　The Burns and McDonnell World. (2011, July 19th). “Crisis Management: How Planning Makes for a More Secure Future”。 Retrieved from
　　http://www.burnsmcdblog.com/2011/07/19/crisis-management-how-planning-makes-for-a-more-secure-future/
　　George, S. (2014), “Financial and Human Controls”， Slide 3,8-14.
　　“Why is financial control methods are so important to managers”。 (n.d.). In Blurtit. Retrieved from http://employment.blurtit.com/316706/why-is-financial-control-methods-are-so-important-to-managers
　　George, S. (2014), “Human Resources”， Slide 16,17.
　　Queteen Williams. (2013), “The role of Secretary General of the enterprise leadership in decision-making”。 Para 3　 Retrieved from
　　http://www.cnki.com.cn/Article/CJFDTotal-CAIZ201003167.htm
　　George, S. (2011, September), “Motivation Issues”， Para.6.
　　“Nine things that motivate employees more than money”。 (n.d.). In Inc. Com. Retrieved from
　　http://www.inc.com/ilya-pozin/9-things-that-motivate-employees-more-than-money.html